Job Description – Library Director
The purpose of this position is to provide professional, administrative, and supervisory work in directing the activities and operations of the South Berwick Library and in overseeing all library services and resources; all other related work as required. The Library Director is responsible for maintaining and improving upon the efficiency and effectiveness of all areas under his/her direction and control.
Supervision Scope: Performs varied and responsible work requiring the exercise of significant leadership, independent judgment, and initiative in planning and overseeing the administration of the town library and in the development and delivery of library services to meet individual and community needs.
Supervision Received: Works under the policy direction of the Town Manager, establishing short- and long-range plans and objectives, and assuming responsibility for department results. Works according to established professional, department and town policies and procedures, standards, special directives, instructions, and intent. The position is subject to review and evaluation according to the Town’s personnel plan.
Suervision Given: Supervises library employees and volunteers. Hires department staff, provides daily direction, prepares employee performance evaluations, and counsels and disciplines staff consistent with town policies.
Work is performed under typical library conditions; the noise level is moderate at most times. Library operating hours require evening and weekend work. Attends evening meetings. Works with Sierra ILS software, operates and maintains computers, telephone and other standard library and office equipment.
Has frequent contact with library patrons, other municipal/regional/state library staff, other town departments, local schools/educators, community partners, and vendors. Contacts require persuasiveness, resourcefulness, and discretion to influence the decisions and behavior of others.
Has access to department personnel records, bid proposals, and personal information about patrons, which requires the application of appropriate judgment, discretion, and professional protocols.
Errors could result in reduced levels of library service, poor public relations for the library, damage to library resources, and have possible financial and legal repercussions.
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)
Plans and supervises the operation of the library. Oversees the library’s day-to-day functions.
Develops library policies, programs, and procedures; develops long and short-range plans for the library.
Catalogs and classifies materials. Enters bibliographic information into the circulation and cataloging software. Reviews for accuracy the data entries of other staff into electronic system.
Selects library materials. Reads reviews in professional journals and other sources. Orders materials from vendors and tracks funding sources. Determines the disposition of donated material. Periodically weeds the collection for outdated, damaged, or unusable materials. Works with Maine Infonet MILS to meet all obligations of the consortium memberships. Updates or reviews modes of delivery of materials.
Provides assistance and instruction in locating information and materials in print and electronic format from library holdings. Obtains information and materials for patrons from sources outside the library; refers patrons to other sources. Answers reference questions. Assists patrons in accessing electronic resources at the library including basic computer instruction.
Represents the library to the community at events, schools, or meetings. Writes articles for local newspapers, quarterly town newsletter, and local school publications to publicize library news and events. Conducts tours of the library facilities for various groups.
Schedules staff and volunteer hours. Schedules outside use of building. Processes time sheets. Orders supplies and services to the library. Processes all incoming mail and electronic mail. Handles all correspondence including acknowledgement letters of donations. Performs or supervises the technical processing of books. Processes interlibrary loan requests including researching and tracking materials.
Monitors the building and grounds for maintenance issues, schedules maintenance of equipment and facilities, working with town custodial and public works departments.
Prepares annual department budget for Town Manager. Monitors, processes, and approves expenditures. Collects and records fines and petty cash for monthly reconciliation by bookkeeper. Pursues private funding opportunities through donation or grants. Receives and processes donations.
Maintains the library’s web site including updating and upgrading the site. Recommends through the budget process the purchase of computer hardware and software to keep the library as current as possible. Uses social media to promote activities and engage the public. Participates in the listservs for librarians in the state (MELIBS and MEFIND) and other listservs as desired.
Attends monthly Library Advisory Board meetings and sets agenda. Attends monthly Friends of the Library meetings. Serves as the representative for the library at semiannual meetings of the Maine State Library and Region #1. Acts as liaison with the committees related to the library.
Prepares monthly report for the Town Manager and Councilors, as well as the Library Advisory Board. Prepares annual report to Maine State Library and annual report for inclusion in the Town Report.
Arranges, implements, and conducts adult programming for the library to include book discussions, lectures, demonstrations, and other activities. Supervises children’s programming.
Greets patrons and checks books in and out. Executes daily borrowing and participation in MILS. Registers and orients new patrons. Telephones patrons about reserves. Receives incoming telephone calls. Places holds on materials. Takes interlibrary loan requests and ensures accuracy of request. Prepares overdue notices and collects monies due. Shelves returned materials.
Solicits funds from charitable organizations.
Regular attendance and punctuality at the workplace is required.
Performs similar or related work as required, directed or as situation dictates.
Recommended Minimum Qualifications:
Education, Training and Experience:
Master’s degree in Library Science and Technology from an accredited A.L.A. school; four years of progressively responsible experience in library administration including supervisory experience; or any equivalent combination of education and experience.
Certification by the Maine Library Association preferred.
Knowledge, Ability and Skill:
Knowledge: Thorough working knowledge of the principles and practices of professional library work and of the organization and management of library operations including administration, personnel, and finance. Basic knowledge of current library technology, and its application within a regional library. Knowledge of standard office procedures, practices, forms, and equipment.
Ability: Ability to communicate effectively with all members of the public, including children, in a courteous and tactful manner. Ability to enforce library policies fairly and tactfully. Ability to understand, operate, and troubleshoot computer systems and associated related software.
Skill: Skill in all the above listed tools and equipment. Good planning and organizational skills. Good public speaking skills. Excellent customer service skills.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly required to access all levels of the library; frequently lifts/moves objects weighing up to 30 pounds; stoops, kneels, crouches, replaces books on shelves, reaches to high- level shelves, files, and types on a keyboard. Communicates verbally and in writing. Manually operates all library and office equipment.
(This job description does not constitute an employment agreement between the employer and employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change.)